About the Role

Join our Journals Manufacturing team as an Administrative Assistant, where you’ll play a key role in supporting the Senior Manufacturing Controller Journals (SMJC) with the smooth running of our fast-paced print journal operations. This position is to ensure systems are kept accurate and up to date for stakeholders and vendors, with full training provided to help you understand the interconnected processes. A key accountability of the role involves timely and precise processing of supplier invoices, alongside assisting with manufacturing orders and financial data retrieval.

You’ll also contribute to projects aimed at improving efficiency as the business evolves. Key responsibilities include updating journal systems with manufacturing and dispatch data, supporting stakeholder queries, coordinating orders, and monitoring reporting for the Journals POD program. The role also involves working with Inventory on journal reprint tasks and providing cover during leave periods.

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office. 

About You

To be successful in this role, you will ideally have:

• Experience or knowledge of a journals publishing environment
• Experience of managing third party suppliers
• Good organizational skills
• Ability to work independently, handle multiple projects simultaneously, and work to tight deadlines
• Strong problem-solving and analytical skills
• Ability to work in a team
• Ability to learn quickly and work flexibly with varied software
• Good IT skills

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies. 

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. 

This role comes with the added benefit of a discretionary annual payment.

Please see our Rewards and Recognition page for more information.

Queries

Please contact cynthia.yue@oup.com with any queries relating to this role.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.