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Accounts Assistant

About Us

Oxford University Press is a department of the University of Oxford, which furthers the University’s objective of excellence in research, scholarship, and education by publishing worldwide.
The UK Finance Department is the central finance function that provides support across the business.

About the Role

The team of Accounts Assistants are predominantly responsible for the high volume tasks of checking UK Staff Expense claims for compliance with OUP and HMRC policies and rules (approx. 13,000 p.a.), and for posting journal entries submitted for posting to the Finance system (approx. 5,000 p.a.).  Tasks will be allocated to ensure that the work is completed on a timely basis and that deadlines are met, and that there is cover at peak times and during absence.

Core Responsibilities of Role:

UK Staff Expenses -

  • Check compliance for each item of expenditure with UK Expenses Guidelines and other relevant policies, such as the Press Gifts & Hospitality policy, using procedure notes written by UK Finance management. Apply appropriate VAT codes in accordance with HMRC rules to allow recovery of VAT, using procedure notes written by UK Finance management.
  • Identify potential Taxable Benefits and apply correct treatment for P11d and PSA purposes, using procedure notes written by UK Finance management, and referring queries to the Group Tax team.
  • Clear processing queue in EDMS to zero in advance of the month end close deadline, informing management of any potential problems. Filing and archiving of hard copy claims and receipts must be kept up to date.
  • Perform monthly Gifts & Hospitality checking as requested by the Group Compliance department. A sample is selected, tested, and findings recorded on a spreadsheet. Financial Accounts’ team management will advise and assist in obtaining additional information where required. The conclusion of the month’s testing is recorded in a standard template report.

Journal Entries and Accounting -

  • Upload journal entries submitted for posting (several hundred each month) to the finance system (SAP) in line with the service level agreements (SLA) in place, following procedures and ensuring sufficient supporting documentation is attached to each request. Print and pass to Financial Accounts' team management for authorisation.  Filing of all journal entry paperwork must be kept up to date.
  • Assist Financial Accounts’ team management in preparing financial accounts for OUP’s UK businesses and deliver a service in accordance with agreed service levels, working standards, policies and procedures by performing routine and straight forward tasks such as raising manual sales invoices, recharging costs across the business e.g. catering, private medical insurance, car costs, and simple accounts and reports. Apply care and attention to detail to ensure these are free from error, and perform checks on your own work before passing to Financial Accounts' team management for review.

About You


  • Desire to study for AAT qualification (or equivalent)
  • Experience of working in a Finance team, demonstrating the ability to meet key deadlines and a focus on attention to detail and accuracy
  • Highly motivated and willing to learn, flexible around month end to ensure that deadlines are met
  • Ability to develop relationships, influence, and communicate effectively, with staff at all levels of seniority and across different cultures
  • Microsoft Office skills (primarily Excel and Outlook)


  • Experience of using SAP and/or EDMS


If you have any queries please contact


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OUP UK - Oxford
Great Clarendon Street, Oxford, Oxfordshire, UK
  • Division:
    Group Finance
  • Department:
    Financial Accounts
  • Closing Date:
    24 June 2018
  • Salary:
    In the region of £18,000
  • Location:
    OUP UK - Oxford
  • Full Time / Part Time:
    Full Time
  • Ref:

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