NB This is a fixed term contract for a minimum period of 6 months.
We are looking for a motivated Administrator to join our Custom Product Team in the English Language Teaching (ELT) department on a 6-month fixed term contract as Product Administrator.
The Custom Publishing unit is a new and exciting focus for the ELT Division; the team works on fast paced projects across multiple regions and stakeholders. The Product Administrator role is pivotal in supporting the Custom Product team's day-to-day operations. The role-holder will support the Custom Product team in the day-to-day delivery of the work within the Custom Publishing unit. The role-holder will provide efficient and proactive support, liaise with the administrative and other Core product teams on operational tasks.
Duties of the role will include:
Inputting product pipeline data into the Custom Product tracker.
Implementing best practice workflows for file archive retrieval, asset sharing, and storage.
Managing archive requests and contributing to the creation of an asset repository with searchable functionality and metadata.
Creating Custom project forms and checklists for streamlined project setup and planning.
Developing templates and automating rate card data in Excel to support project cost estimates.
Contributing to continuous improvement in tools and processes to improve efficiency in project set-up and delivery.
Support team, stakeholder meeting scheduling, sharing, and updating agendas, minuting of meetings as appropriate
Support supplier set-up, on boarding and systems access and new starter on boarding, systems access
Track progress of Product specifications, cost group set-up and ISBN creation.
Assisting in key account approval with relevant project details.
Maintaining track of overhead budget requests and movement to appropriate cost centre and projects
Creating author letters of agreements and supplier statement of work contract requests.
Leading support for Product teams in gathering first-cost information and coordinating input into costs.
Collating and reporting on WIP first-cost for project approval board decisions
Handling assets and archive files retrieval requests and organising files in Oxford Digital Asset Management system
Managing team requests for component access and ISBN information.
Managing a repository of best practice templates for various project stages.
Liaising with Product teams to develop and update template briefs.
We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.
About You
To be successful in this role, you will ideally have/be:
Highly organized with strong attention to detail.
Experience of working within knowledge-based industry, preferably education and academic publishing
Ability to multi-task and prioritize competing tasks and deadlines. Perform duties with the highest level of confidentiality and integrity.
An autonomous worker with strong follow-through skills. Ability to build relationships with key players and management.
Solid experience in project management / coordination with the ability to hit the ground running.
Proficient in use of Excel and Power BI reporting
Extensive familiarity with Microsoft suite and reporting tools
Demonstrable experience working with cross-functional teams to deliver outcomes
Experience working effectively within a matrix structure
Managing and communicating effectively with stakeholders at all levels
Experience working with English Language products – desirable
Benefits
We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.
We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.
Please see our Rewards and Recognition page for more information.
Please note this advert may be removed before the advertised end date, so we encourage you to apply as soon as possible.
We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
