The Team Assistant plays a pivotal role in supporting the dynamic Group Technology Leadership senior leadership team. Reporting directly to the Group Technology Director, the Team Assistant will ensure efficient management of key events, administrative tasks, co-ordination of travel arrangements, and assist with recruitment and onboarding processes. This role will also be responsible for the proficient handling of effective communications.
Duties will include:
Ensuring Key Governance events are planned and communicated in advance and that all artefacts are collated and checked and submitted in a timely manner. This will involve close collaboration with our CEOs Executive Assistant and other Senior Stakeholders within the Press’s Governance Framework
Budget Management: Oversee and manage CTO budgets including tracking of travel and training budgets to ensure proactive management of cost and adherence to financial guidelines.
Travel Coordination: Arrange travel bookings for team, ensuring efficient and timely travel plans.
External training coordination: Arrange bookings and organize attendance to external training events and conferences, ensuring efficient and timely planning.
Recruitment Assistance: Support the recruitment process, engage with HR and Recruitment teams and act on behalf of Heads of department to facilitate smooth candidate experiences.
Onboarding Process: Assist in the onboarding of senior new hires, providing them with the necessary resources and guidance to integrate into the team, working with the hiring manager.
Meeting Facilitation: Organize and facilitate meetings, internal training events and workshops with members of the senior leadership team
Document Preparation: Gather data and prepare and distribute reports and relevant documents.
Inbox Management: Manage the inbox of the Group Technology Director, prioritizing and responding to emails and calendar invites as appropriate.
Communication Flow: Facilitate clear and effective communication between departments and with external stakeholders.
Administrative Support: Provide general administrative support to Group Technology senior leadership team, contributing to the overall efficiency of the department.
We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.
About You
Essential:
Experience of Supporting C-Suite or Senior Directors
Intermediate level of computer literacy (including Microsoft Excel)
Excellent organizational and time management skills
Ability to offer a pro-active and flexible approach.
Ability to problem-solve.
Experience of multiple business systems and software
High attention to detail
Excellent knowledge of software packages (especially Word Excel, MS Teams, Outlook)
Excellent communication and interpersonal skills
Experience in a busy administrative role
Desirable:
Experience with Power BI
Experience in the IT industry
Experience of business process improvements
Benefits
We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.
We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.
Please see our Rewards and Recognition page for more information.
We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
