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JOB VACANCY

Editorial Assistant

Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. This is our motivation, our purpose, and our mission. It is why 100% of the money we make is reinvested into education and research.

The Academic Division is the largest division of OUP, and responsible for Academic publishing around the world, including dictionaries and reference; higher education; scholarly, professional, and trade books; Journals; and Online products. Its main offices are in Oxford and New York, but it also has a presence in Canada, India, China, and Japan.

About the Role

This is an exciting opportunity to start your career in publishing with OUP as an Editorial Assistant within the Content Development Books team. We are looking for someone efficient, professional, and proactive to work as part of a team of Editorial Assistants that provide administrative and editorial support to the department.

Key responsibilities:

  • Provide editorial and administrative support at all stages of the editorial publishing process across all formats, as part of the Content Development Team.
  • Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&Ls from the system.
  • Process and track content and data, within defined procedures.
  • Under limited guidance, process standard contracts.
  • Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.
  • With supervision, learn how to manage new-in-paperback projects and/or projects from the point of author-delivery to handover to Production.
  • Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers.
  • When requested, provide administrative support as required for the Heads of Content Development and Head of Editorial Operations, carrying out regular or ad hoc tasks as directed to help the department run effectively.
  • Assist with preparing content for handover to Production.

For this role, we are open to considering a part time working pattern, at a minimum of 4 days per week.

We operate a hybrid working policy and expect this role to require approximately 2 days per month in the Oxford office. 

About You

The successful candidate will be organised and have a passion for publishing looking to join a supportive, creative and innovative team. Other skills and experience required include:

  • Be self-motivated, proactive, detail-oriented, receptive to feedback, and learn quickly
  • Have excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines
  • Be able to work consistently within established timeframes
  • Have strong oral and written communication skills
  • Have excellent proofreading and research skills
  • Have proficiency in word-processing and spreadsheet applications
  • Be able to work quickly, accurately, and diplomatically under pressure
  • Be able to work efficiently and effectively in a virtual environment

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies. 

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. 

Please see our Rewards and Recognition page for more information.

Queries

Please contact cynthia.yue@oup.com with any queries relating to this role. 

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.


 
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Location
OUP UK - Oxford
Great Clarendon Street, Oxford, Oxfordshire, UK, OX2 6DP
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  • Division:
    Academic
  • Department:
    GAB Tradebooks
  • Closing Date:
    5 July 2022
  • Salary:
    In the region of £22,500 dependent on skills and experience
  • Location:
    OUP UK - Oxford
  • Postcode:
    OX2 6DP
  • Full Time / Part Time:
    Full Time
  • Ref:
    3168
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