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Editorial Operations Assistant

We are the world’s largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have global impact.

About the Role

Primary responsibility of the Editorial Operations Assistant role is to work closely with the Content Acquisition & Development and Upper-Level content teams and Production to assist in the project management of content handovers, review handovers, identify areas of concern and work to resolve to ensure timelines are met. Maintain ongoing workflow processes and aid in the documentation of such processes.  Assist in the implementation and maintenance of ongoing enabling systems across HE.  Support development of expertise within HE for various editorial-wide systems including Qualtrics, iThenticate, Oxford Publish, Oxford Purchases and others to assist members of the broader HE team.

Key responsibilities: 

  • Support the implementation of new systems and business processes, helping to adapt workflows to changing environments and publishing requirements.
  • Administer project handovers and tracking.
  • Assist in the timely deliver on throughput, schedules and quality.
  • Learn and expand own knowledge to provide technical support to HE team, including documentation for various editorial-wide systems including Qualtrics, iThenticate, Oxford Publish, Oxford Purchase and others.
  • Take accountability for and completion of other assigned activities within the team. e.g., contributing to an index of HE content assets.
  • Ensure projects adhere to overall vision for workflows and processes and recognize the need to escalate issues for direction and decisions.
  • Establish and maintain handover information according to established guidelines for the team using a system for tracking all handover progress.
  • Contribute to other tasks as assigned by the Editorial Operations Lead.

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office. 

About You

  • Aptitude for project management, successful innovation, content development, and delivery of goals.
  • Aptitude to learn assigned systems
  • Ability to work with peers and cross-functionally in a productive manner (including within the matrix management structure of the Press) towards a common purpose and good.
  • Excellent written communication as well as strong interpersonal and verbal skills.


We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies. 

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. 

Please see our Rewards and Recognition page for more information.


Please contact with any queries relating to this role. 

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

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OUP UK - Oxford
Great Clarendon Street, Oxford, Oxfordshire, UK, OX2 6DP
  • Division:
  • Department:
    HE Editorial
  • Closing Date:
    11 June 2023
  • Salary:
  • Location:
    OUP UK - Oxford
  • Postcode:
    OX2 6DP
  • Full Time / Part Time:
    Full Time
  • Ref:

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