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Supplier Management Assistant (Fixed Term Contract/Secondment)

Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. Like the University of Oxford, of which we are a part, we are committed to uncompromising standards, freedom of expression, and the enrichment of lives through education. This is our motivation, our purpose, and our mission. It is why 100% of the money we make is reinvested into education and research. It is why all 6,000 of us in 52 countries care deeply about reaching more people, in more places, with world-class learning and research materials and services.

The successful candidate will be joining a busy team focused on delivering an excellent service and continuously improving our processes to meet business needs.
Responsibilities include:

  • Creating and maintaining accurate documentation for suppliers.
  • Ensuring suppliers are accurately briefed and use processes and tools appropriate for product requirements.
  • Resolving general and specific problems with supplier performance identified by stakeholders.
  • Providing guidance to suppliers as queries arise and as new priorities emerge.
  • Collaborating with suppliers to implement new requirements, processes and tools, including managing the set-up of new journals and the introduction of new suppliers to established journals.
  • Employing appropriate quality-assurance, quality-control and tracking methods to assess supplier performance and drive continuous improvement.
  • Collaborating with other production teams and internal stakeholders to achieve department and business goals and to ensure an outstanding experience for customers and clients during the production process.

Please note, this is a fixed term contract of 26 weeks with the possibility of extension.

About you

To be successful in this role you must be able to work both independently and as part of a team, you will have the capability to handle multiple projects simultaneously while working to tight deadlines as well as;

  • Excellent communication and organisational skills.
  • Experience in a production or publishing environment.
  • Ability to work in a team.
  • Ability to learn quickly and work flexibly with varied software.
  • Familiarity with copyediting and typesetting processes.
  • Good IT skills.


We care about work/life balance here at OUP; with this in mind we offer 25 days’ holiday (plus bank holidays), and a 35-hour working week, along with the flexibility to start and finish late or early as required.

Our pension contribution is up to 11%.

Wellbeing is really important to us so we also have a wide range of facilities including: a canteen that serves a wide variety of healthy and delicious meals, a subsidized onsite gym and subsidized coffee shops.

We believe that the skills you bring to OUP are just a starting point. We want you to have the opportunity to expand your abilities, and to innovate and develop in areas which both interest you, and support your aspirations.


For any queries in relation to this vacancy, please contact


We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

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OUP UK - Oxford
Great Clarendon Street, Oxford, Oxfordshire, UK
  • Division:
  • Department:
    Journals Production
  • Closing Date:
    19 November 2019
  • Salary:
    Salary up to £25,000 depending on skills and experience
  • Location:
    OUP UK - Oxford
  • Full Time / Part Time:
    Full Time
  • Ref:

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